CC Meeting Guidelines
The draft minutes for the next meeting along with all previous ConFest Committee minutes can be found at the Library
Preparing for taking the Minutes
Before Meeting
- Click on this link CC Template
- Then select "File" and "Make a Copy" of the template to CC Minutes Folder
- Rename File Name "YYYYMMDD CC Minutes"
- Close "CC Draft Minutes Please Copy" file
- Follow instructions in red on "YYYMMDD CC Minutes"
- Copy/Paste Budgets to "YYYYMMDD CC Minutes
- Copy/Paste from this link the Agenda Items to "YYYYMMDD CC Minutes"
- Copy/Paste Correspondence to "YYYYMMDD CC Minutes"
During Meeting
- Minute the Meeting.
- Take care to ask for a seconder for every motion.
- At end of meeting ask attendees to look over the draft minutes and suggest corrections/omissions
Post Meeting
- Once previous meetings minutes are approved - Save draft as PDF.
- Link PDF to "Minutes/Motions/Attendance" spreadsheet.
- Present Draft to next CC Meeting.
- When approved remove "Draft" from file name and header
- Download as a PDF
- Upload PDF to Library/minutes/ConFest Committee Folder in the appropriate year ending
Roles
* Chairperson
* Minute Keeper
* Chat Moderator
* Time Keeper
* Attendance
MEETING AGENDA
Timeline
* Record Time Started
* Welcome to Country
* Appoint Chairperson,
* Appoint Minute Keeper
* Appoint Chat Moderator
* Capture Attendance - Voice Check copied to chat for minutes
* Minutes approved - Share link to any outstanding minutes - Check Here
* Matters arriving the Minutes
* Correspondence
* Budgets Applications
* Payments
* Proposed Motions
* Carried Resolutions
* Next Meeting
* Time Ended