SGM 7th June 2022 Notice

SGM Meeting

Special General Meeting June 7th 2022 Agenda

Down to Earth (Victoria) Co-operative Society Ltd. ABN 77 380 803 219
A Special General Meeting of the Down To Earth (Victoria) Co-operative Society Ltd will be held at 7:30 PM AEST on Tuesday 7th June 2022 Location: Online through Zoom application or https://dte.coop/zoom or

https://data.dte.org.au/meeting .
Passcode 123456 (Zoom have changed their procedures, and now require a passcode).

DTE MISSION STATEMENT

“DTE is an independent organisation that facilitates the running of Confest. It fosters participation, enables a safe working model for volunteers & acts in a financially responsible manner to ensure longevity.”

Special General Meeting Agenda

Welcome Acknowledgement of Country Minutes of previous GMs Financial Reports Other Reports Election of Director Motions to be voted on Close

There is one (1) casual vacancy for Board of Directors.
Continuing board members: Elisa Brock, Gary Lasky, Kate Shapiro, Kathy Ernst, Robin MacPherson, Susan Helson
Nominations for 2022 casual vacancy election (updated):
Brian Denham, Lance Nash, Peter Tippett

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Lance Nash

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Brian Denham

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Peter Tippett

Motions for the Special General Meeting Tuesday 7th June 2022

EOFY Clearing accounts
Motion 1. That by the 30th June every financial Year, all unused funds in single signatory accounts are transferred back to the account from which they were originally disbursed and then all remaining funds in the Board and Standing Committee accounts are transferred back to the Bendigo Bank Investment Account.

Explanation:

It will make it easier to see the expenditure for a financial year.
While it is true that Xero can handle account balances carried over to the next financial year, it can equally well handle clearing out accounts at the end of the financial year.
We should be attempting to use Xero in ways which are simpler and easier for members to understand.
It will stop these time-wasting arguments over whether budgets or appropriations were approved for a financial year only or whether it is proper to spend the money in the next financial year.
It will help to ensure money left over from a budget/project is returned and not diverted for other uses.
Appropriations are usually approved at the June SGM which means that the money can be transferred on 1 July.
Budgets requiring transfer of money to single-signatory accounts can be approved by the Standing Committees (OC and CC) or the Board prior to EOFY meaning the money can be transferred on 1 July.
‘Single Signatory Account’ means an account which requires only one person to authorise spending or transfers i.e. the account used by an individual to make purchases when granted a budget.

Proposed by: Kathy Ernst
Supported by: Suzie Helson, Malcolm Matthews, Lindy Hunt

Board Appropriation
Motion 2. That the board receive an appropriation of $20000 for the financial year ending 30th June 2023, any previous appropriations outstanding are returned or terminated midnight 30th June 2022.

Proposed by: Gary Lasky
Supported by: Suzie Helson, Caryn Kettle, Malcolm Matthews page3image22828096

Organising Committee Appropriation
Motion 3.That the organising committee (OC) receive an appropriation of $110000 for the financial year ending 30th June 2023, any previous appropriations be returned or terminated midnight 30th June 2022.

Proposed by: Gary Lasky
Supported by: Suzie Helson, Caryn Kettle, Malcolm Matthews

Confest Committee Appropriation
Motion 4. That the confest committee (CC) receive an appropriation of $10000 for the financial year ending 30th June 2023, any previous appropriations be returned or terminated midnight 30th June 2022.

Proposed by: Gary Lasky
Supported by: Suzie Helson, Caryn Kettle, Malcolm Matthews page1image60630016 page1image60633856 page1image60626368 page1image60624448

~ End of Motions ~

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