Role Secretary (ICDA)

How to be an effective secretary (Course - September 2024)

1. Checklists and schedules

• Compliance schedule
• Policy schedule
• Board workplan
• Induction checklist
  • Pre AGM
  • Post AGM
• Action and decision registers
  • Correspondence
  • Motions By Circular
  • Minutes
  • Membership

2. Know the rules

• Proxies
  • Link to rules -DTE does not use Proxy voting
• Tied vote
• • Link to rules
• Absences without apologies
  • Link to rules
• Extending meetings
  • Link to rules
• Quorum
  • Link to rules

3. Plan your agenda

• Priorities
• Timings
• Context
• Papers
• Motions
  • Link to Agenda Items
  • Link to MBC's
  • Library

Resources

Slides from Session 1

Slides from Session 2

Slides from Session 3

Annual Board & Compliance Calendar

Legislative Compliance Policy

ICDA Policy Bank

Damn Good Advice for Board Members

Roberts standing orders

Do we need a motion (article)

ICDA Template & Tools

Agenda template
Consent Agenda
Minutes template
Design making tool
Board meeting resources
Circular resolutions policy
Compliance calendar

ICDA AGM resources

AGM help sheet
AGM checklist
Legal requirements for AGMs
Standing Orders template

External Resources
ACNC AGM templates
Uninamous Board Decision