BEGIN:VCALENDAR VERSION:2.0 PRODID:-//jEvents 2.0 for Joomla//EN CALSCALE:GREGORIAN METHOD:PUBLISH BEGIN:VTIMEZONE TZID:Australia/Melbourne BEGIN:STANDARD DTSTART:20190407T020000 RDATE:20191006T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20200405T020000 RDATE:20201004T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20210404T020000 RDATE:20211003T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20220403T020000 RDATE:20221002T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20230402T020000 RDATE:20231001T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20240407T020000 RDATE:20241006T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20250406T020000 RDATE:20251005T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20260405T020000 RDATE:20261004T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20270404T020000 RDATE:20271003T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20280402T020000 RDATE:20281001T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:STANDARD DTSTART:20290401T020000 RDATE:20291007T030000 TZOFFSETFROM:+1100 TZOFFSETTO:+1000 TZNAME:Australia/Melbourne AEST END:STANDARD BEGIN:DAYLIGHT DTSTART:20181231T110000 RDATE:20190407T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20191006T030000 RDATE:20200405T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20201004T030000 RDATE:20210404T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20211003T030000 RDATE:20220403T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20221002T030000 RDATE:20230402T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20231001T030000 RDATE:20240407T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20241006T030000 RDATE:20250406T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20251005T030000 RDATE:20260405T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20261004T030000 RDATE:20270404T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20271003T030000 RDATE:20280402T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20281001T030000 RDATE:20290401T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT BEGIN:DAYLIGHT DTSTART:20291007T030000 RDATE:20300407T020000 TZOFFSETFROM:+1000 TZOFFSETTO:+1100 TZNAME:Australia/Melbourne AEDT END:DAYLIGHT END:VTIMEZONE BEGIN:VEVENT UID:9ea9b6726c40a2cfa8c55a9a17e6b0b6 CATEGORIES:Fincom CREATED:19700101T100000 SUMMARY:Fincom Weekly Meeting LOCATION:DTE Zoom Room URL;VALUE=URI:https://dte.coop/online/calendar/by-month/eventdetail/268/-/fincom-weekly-m eeting?tmpl=component DESCRIPTION:
Fincom Meeting N otes
TEMPLATE - COPY BEFORE USE
FINCOM MEETING via Zoom
Wednesday [XX Month] 2021, 1 1:00am
Attendees:
Apologies:
Chair: p>
Minutes:
AGENDA:
BUSINESS:
CONTACT:fincom@dte.coop DTSTAMP:20240328T224815 DTSTART;TZID=Australia/Melbourne:20200101T110000 DTEND;TZID=Australia/Melbourne:20200101T130000 SEQUENCE:0 RRULE:FREQ=WEEKLY;UNTIL=20220630T000000Z;INTERVAL=1;BYDAY=WE EXDATE;TZID=Australia/Melbourne:20220511T110000,20220518T110000,20220525T110000,20220601T110000,20220608T11 0000,20220615T110000,20220622T110000,20220629T110000 TRANSP:OPAQUE END:VEVENT BEGIN:VEVENT UID:9ea9b6726c40a2cfa8c55a9a17e6b0b6 CATEGORIES:Fincom CREATED:20210216T214153 SUMMARY:Fincom Weekly Meeting LOCATION:DTE Zoom Room DESCRIPTION:Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 10 February 2021, 11:00am
Attendees: Robin (till 12:50pm), Elisa, Skye, Suzie
Apologies:
Chair: Robin till 12:50pm, then shared
Minutes: Elisa
AGENDA:
BUSINESS: p>
FinCom Inbox - Inbox
Action Tas k Progress
Copy received. To remain in inbox this wee k for FinCom members to read.
Matters Arising from Action Tasks
Action: Suzie
Action: R obin to contact cardholders advising th em of GDrive folder as replacement for Dropbox folder.
Board to be invited to 3 March meeting with Kris ti.
Action: Elisa to write invitation to Board for 3 March meeting with bookkeeper.
If coding is changed in Xero, it needs t o be changed in the GSheets.
Action: Deferred to 3 Mar me eting, discuss where GSheet coding was altered in Xero FYE2020
Master Sheet Rev iew
Melody previously managed mos t of the accounts that are still active. Now that she has largely stepped back, we must reallocate her account responsibilities. Receipts must be pr ocessed so Kristi can enter them into Xero.
Action: Skye, Suzie & Elisa to look through acco unts and adopt orphaned ones, listing name on master sheet.
Action: Elisa and Robin to review mast er sheet design together.
Action: Elisa to ask Robin whether updating Gsheets with spend categor y drop-down lists will lead to double-handling when we update the spend cat egories after our meeting with Kristi.
Action: Suzie<
span style="font-weight: 400;"> to write to Kristi requesting an “unreconci
led” report for YTD.
Coding System Review
Action: Elisa to add to agen da for 3 March meeting with Kristi:
Factory/Workshop - GDoc
Meeting closed: 1:05pm < /b>
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 17 February 2021, 11:00am
Attendees:
< b>Apologies:
Chair:
Minutes:
AGENDA:
BUSINESS:
FinCom Inbox - Inbox
Action Task Progress
< p>Who | Task | Status | |
1 | < span style="font-weight: 400;">All | auditor’s answers to Ian Hales’ AGM questions to remain in in box this week for FinCom members to read | |
2 | Kathy | keep OC spreadsheet updated | |
< span style="font-weight: 400;">3 | All | read ToR drafts & comment | |
4 | ? | draft response to Peter Tippett | |
5 | Skye | ask Troy to upload r eceipts to GDrive, not elsewhere | |
< span style="font-weight: 400;">6 | Suzie | wri te to OC requesting they arrange for email address on OC bills be changed t o This email address is being protected from spambots. You nee d JavaScript enabled to view it. | |
7 | Robin< /span> | contact cardholders a dvising them of GDrive folder as replacement for Dropbox folder. p> | |
8 p> | Elisa | < span style="font-weight: 400;">write invitation to Board for 3 March meetin g with bookkeeper. | |
9 | Su zie, Skye, Elisa | look through accounts and adopt orphaned ones, listing name beside account on m aster sheet. | |
10 | Elisa & amp; Robin | review mas ter sheet design together. | |
11 | Elisa | ask Robi n whether updating Gsheets with spend category drop-down lists will lead to double-handling when we update the spend categories after our meeting with Kristi. | |
12 | Suzie | write to Kristi requesti ng an “unreconciled” report for YTD. | |
Elisa | add to agenda for 3 March meeting with Kristi: coding system review, de activations process, feeding Xero re-codes back into GSheets. |
Matters Arising fr om Action Tasks
Action: [who] [what]
Factory/Workshop b>- GDoc
Meeting closed:
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 3 February 2021, 11:00am
Atten dees: Robin, Skye, Lance, Elisa< /p>
Apologies: Suzie
Chair: Robin
Minutes: Elisa
AGENDA:
BUSINESS:
FinCom Inbox - Inbox
A ction: Skye to forward bills to OCmail. org.au. Skye to request confirmation from OC as to permanent address for O C bills, so FinCom can contact billers with correct email address for invoi ces.
We ha ve concerns about blanket FOI to members and volunteers on all receipts. T his motion is not in keeping with Privacy principles.
Ac tion: Deferred to 10 Feb: Draft respons e to Peter.
DRAFT: Dear Pete r, we discussed your proposed motion re Receipts. BLANKET FOI for EVERY de tail on EVERY receipt for EVERY Cardholder and reimbursement is not in keep ing with Privacy principles. ...with individual members and volunteers tha t FCM works closely with… The rapport we have built with individual member s and volunteers would be severely compromised. This would reduce our capa city to achieve the high level of cooperation we have developed to date.
Action: Skye to contact Troy re uploading his receipts to his FinCom GDrive rather than sharing his private Dropbox.
Action: Deferre d to 10 Feb: We need to write to anyon e using Dropbox, asking them to use the assigned Google Drives instead. span>
Action Task Progress:
Deferred to next meeting.
Meeting Needed with Kristi< /b>
Action: Sky
Actio n: Skye to contact Melody re progress o n her accounts.
FinCom Appropriation Motion for SGM p>
Clarification with Trev re FCM appropr iation motion - see Skye’s replies in Sent folder. (FinCom’s appropriation motion has been scheduled ahead of the OC appropriation motion. In case Fi nCom’s motion fails, a FinCom allocation has been included in the OC approp riation. If FinCom’s motion is successful, the FinCom amount can be remove d from the OC appropriation request.)
TBT Bills
< span style="font-weight: 400;">Skye has paid the four recent TBT bills. Be ndigo confirmation-of-payment emails are in TBT folder.
T erms of Reference (Factory/Workshop - < /span>GDoc< /span>)
Deferred to next m eeting.
Meeting closed: 12:51pm
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 27 January 2021, 11:00am
Atten dees: Skye, Elisa, Lance, Kathy, Suzie, Robin
Apologies:
Chair: Suzie
Minutes: Elisa
AGENDA:
BUSINESS:
FinCom Inbo x - < span style="font-weight: 400;">Inbox
Action: All to discuss next meeting, after time to consider ne eds.
Action: Skye to reply to Kristi telling her we’ll set a d ate at next meeting.
Action: Suzie to write to Ian Hales for a copy of auditor’s respo nses to his AGM questions.
Action Task Progress
All actions complete except those on Terms of Reference. To be discussed later this meeting.
Budget e stimate for OC appropriations
Sky e and Lance have drafted budget estimates for 3rd & 4th quarters of FYE 2021.
Motion for Feb SGM: Th at FCM be appropriated an additional $8,000 to pay invoices incurred up to the end of the financial year
Action: Skye to submit approp riation motion for SGM for $8,000, with funding application showing breakdo wn.
Keeping public OC spreadsheet updated< /b>
Action: Kathy to keep public OC spreadsheet updated.
Draft Terms of Reference (Factory/Workshop - GDoc)
Working draft FinCom Terms of Referen ce
Action: Lance to add his draft to the bottom of this document.
Action: All to read Skye’s & Lance’s drafts and comment on them.
Discussion on what responsibilities should be included in Terms of Reference, specifical ly advising the board on financial matters, and auditing transactions for a ppropriateness. Concerns raised regarding taking on more than we can deliv er.
Meeting closed: 1 2:26pm
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 20 January 2021, 11:00am
Atten dees: Robin, Suzie, Kathy, Elisa, Lance , Skye
Apologies:
Chair: Robin
Minutes: Elisa
AGENDA:
BUSINESS:
FinCom Inbox - Inbox
Action: Elisa to edit and send Skye’s FYI email to OC and Board, showing TBT expenses.
Action: Skye to pay all four TBT invoices from FinCom account.
Budget Estimate for Appropriations
To be submitted as an independent appropriation motion.
Action: Skye to emai l Trevor Pitt with expected completion date for appropriation draft.
Action: Skye and Lance to dr aft budget estimates for SGM appropriation.
< p>Access to Restricted Accounts
Elisa has spoken with both holders of restricted-access accounts. Both a ccount holders have agreed to share access to their Gsheets with all FinCom members who have signed the FinCom Code of Conduct. They both reiterate t heir willingness to answer any reasonable questions about their expenditure , so long as it is done with due process.
---
Heated exchange followed.
Elisa and Lance left the meeting and returned when tone had c ooled. Kathy left the meeting.
No minutes available for this period.
---
Draft Terms of Reference (a part of Factory/Workshop - GDoc)
We seem to have a lot of draft documents
Let’s keep it on one document.
Action: Lance to copy his draft into the common document (Sky e’s draft).
Action: Everyone to read Skye’s and Lance’s drafts and leave comments.
< p dir="ltr">Meeting closed: 12:58pm
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 13 January 2021, 11:00am
Atten dees: Lance ? Robin ?Kathy ??? p>
Apologies: Skye & E lisa (til 12 & 11:30 respectively)
Minutes: (none taken)
AGE NDA:
Email Inbox Kathy Reports still ‘broken’ probably due to non-payment o f monthly CPanel - Robin agrees
Factory/Workshop GDoc [regular]
[SF ] Sorry I can attend to discuss Today - clash with another meeting til 12
I found Melody’s June ‘20 d raft but can’t remember where that link was lurking - in one of the many G Docs I believe but which one? :(
Was hoping to get a link to the latest FCM ToR draft (T his email address is being protected from spambots. You need JavaScript ena bled to view it.).
Nothing so far :( span>
What do we want to communicate?
Use confest language
Bullet points instead of full senten ces
Max 2 pages in 14 point t ext
Tells DTE members what FCM Team agree to undertake
BUSINESS:
FinC om Inbox - Inbox
Factory/Workshop - GDoc
Meeting c losed:
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 6 January 2021, 11:00am-12:23pm
Attendees: Lance Nash, Kathy Ernst, Skye Fitzgerald, Elisa Brock, Suzie King, Robin Macpherson
Apologies: Scouse (Steve Gregory)
Minutes: Elisa
AGENDA:
Email Inbox [regular]< /span>
Access to restricted accounts< /span> [Kathy]
Terms of Reference [Skye]
Induction of new volun teers [Robin]
Factory/Workshop GDoc [regular]
BUSINESS:
< b>FinCom Inbox - Inbox
Access to restricted accounts
Elisa tried to contact one account holder but he’s on holiday . Hopes to make contact soon.
Should we grant restricted access on a members request , on principle?
Action: Elisa to contact the two cardholders concerned and explain Fin Com’s wish to remove access restrictions on their accounts. If contact is not made, restrictions will be removed at next meeting.
Terms of Reference
Where are we at?
Action: Robin to post link to current ToR into FinCom Messenger chat. < /p>
Record Keeping
Would be good to have a common place for official FinCom documents , with FinCom ownership of them. At the moment, they’re mostly Google Docs shared from personal accounts.
Sharepoint hasn’t been taken up as much as it deserve s. A Google FinCom account might be a good idea. Credentialed access is i mportant.
For now, Kathy suggests we post links to documents here in Crew Notes.
Robin is devel oping a platform for accessing documents for all DTE committees, at dte.coo p
FinCom Code of Conduct access
OC requests that we make our code of conduct read-accessible for everyone. D one in meeting. Code of Conduct is now readable by anyone with the link. FinC om Code of Conduct
Induction of Volun teers
DTE.coop will be a big part of future volunteer induction. Needs to be easy to use.
Factory/Workshop - GDoc
See Terms of Reference.
p>
Meeting closed: 12:23pm
Fincom Meeting Notes
Holiday Break - No Meeting held
URL;VALUE=URI:https://dte.coop/online/calendar/by-month/eventdetail/320/-/fincom-weekly-m eeting-not-held?tmpl=component CONTACT:This email address is being protected from spambots. You need JavaScript enabled to view it. document.getElementById('cloak9e734ea1e7c552d8b585b3852b00e547').innerHTML = ''; var prefix = 'ma' + 'il' + 'to'; var path = 'hr' + 'ef' + '='; var addy9e734ea1e7c552d8b585b3852b00e547 = 'fincom' + '@'; addy9e734ea1e7c552d8b585b3852b00e547 = addy9e734ea1e7c552d8b585b3852b00e547 + 'dte' + '.' + 'coop'; var addy_text9e734ea1e7c552d8b585b3852b00e547 = 'fincom' + '@' + 'dte' + '.' + 'coop';document.getElementById('cloak9e734ea1e7c552d8b585b3852b00e547').innerHTML += ''+addy_text9e734ea1e7c552d8b585b3852b00e547+''; DTSTAMP:20240328T224815 DTSTART;TZID=Australia/Melbourne:20201230T110000 DTEND;TZID=Australia/Melbourne:20201230T130000 RECURRENCE-ID;TZID=Australia/Melbourne:20201230T110000 SEQUENCE:0 TRANSP:OPAQUE END:VEVENT BEGIN:VEVENT UID:9ea9b6726c40a2cfa8c55a9a17e6b0b6 CATEGORIES:Fincom CREATED:20210216T214153 SUMMARY:Fincom Weekly Meeting (Not Held) LOCATION:DTE Zoom Room DESCRIPTION:Fincom Meeting Notes
Holiday Break - No Meeting held
URL;VALUE=URI:https://dte.coop/online/calendar/by-month/eventdetail/319/-/fincom-weekly-m eeting-not-held?tmpl=component CONTACT:This email address is being protected from spambots. You need JavaScript enabled to view it. document.getElementById('cloak5b681143de98af64add70cbb8f540f39').innerHTML = ''; var prefix = 'ma' + 'il' + 'to'; var path = 'hr' + 'ef' + '='; var addy5b681143de98af64add70cbb8f540f39 = 'fincom' + '@'; addy5b681143de98af64add70cbb8f540f39 = addy5b681143de98af64add70cbb8f540f39 + 'dte' + '.' + 'coop'; var addy_text5b681143de98af64add70cbb8f540f39 = 'fincom' + '@' + 'dte' + '.' + 'coop';document.getElementById('cloak5b681143de98af64add70cbb8f540f39').innerHTML += ''+addy_text5b681143de98af64add70cbb8f540f39+''; DTSTAMP:20240328T224815 DTSTART;TZID=Australia/Melbourne:20201223T110000 DTEND;TZID=Australia/Melbourne:20201223T130000 RECURRENCE-ID;TZID=Australia/Melbourne:20201223T110000 SEQUENCE:0 TRANSP:OPAQUE END:VEVENT BEGIN:VEVENT UID:9ea9b6726c40a2cfa8c55a9a17e6b0b6 CATEGORIES:Fincom CREATED:20210216T214153 SUMMARY:Fincom Weekly Meeting LOCATION:DTE Zoom Room DESCRIPTION:Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 16 December 2020 - 11am
Attendees: Lance, Skye, Suzi, Kathy, E lisa, Robin
Apologies:
Minutes:
AGENDA :
FinCom - Inbox
Suzie - Access to two accounts - No change to status yet
Skye - Ter ms of Reference
Robin - Terms of Reference
Elisa - Terms of Reference - What we take on or not?
FACTORY / WORKSHOP GDoc
Terms of reference
Kathy -
Elisa
Su zie H
Skye F
Lance
Robin
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 9 December 2020 - 11am
Attende es: Robin, Kathy, Elisa, Suzie, Skye, L ance Nash, Rick Gill
Apologies: Melody
Minutes: Robin, Elisa
INBOX: Inbox
ACTION: RM - Look into adding more readers to Xero - (TOR/COC first)
Kathy - inconsistent policy on this from TBT. Suggested method less useful to DTE.
Elisa - Kristi incorrect; inadequate receipt doe sn’t always mean the cardholder must be chased for a better one. Two types of unreceipted:
To be discussed at quarterly meeting with bookkeeper & accountant.
ACTION: RM - Organise Next Quarterly m tg with Service Providers
ACTION ITEMS FROM LAST MEETING:
ACTION: EB - Take over MB’s task. Ring cardholders with view-restricted GSheets. Ask them to review their decision & exp lain why it may be in their best interests to do so.
NEW & ONGOING BUSINESS: b>
https://docs.google.com/d ocument/d/1k6mkTa65rd47M8m355nND791uHst3xhFJhRN0tkkhos/edit?usp=sharing
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 2 December 2020 11am - 12:37
At tendees: Melody, Kathy, Lance, Elisa, K athy, Suzie H, Skye, Malcolm
Apologies: Robin
AGENDA:
< ul>
INBOX
FUT URE ACTIONS for/by FINCOM
< b>LANCE NASH
Fincom Meeting N otes
FINCOM MEETING via Zoom
Wednesd ay 7th April 2021, 11:00am
Attendees: < span style="font-weight: 400;">Lance Elisa Skye & L8r Robin :) p>
Apologies: Suzie< /p>
Chair: Elisa
M inutes: Skye
< /p>
Meeting Officially Opened @ 11:11
AGENDA:
BUSINESS:
FinCom Inbox - Inbo x
Upwork C harge
Action Task Progress
Who | Task | Status |
|
1 | keep OC spreadsheet updated Liaise with John R & Peter T re technical difficulties in adding link to data.dte< /p> | Deferred | |
2 | Rob in | Contact cardholder s advising them of the GDrive of GDrive folder as replacement for Dropbox f older. | Done |
3 | <
td>Emailed TBT
re her AGM questions and still awaiting response. | deferred | |
4 | Suzie |
| deferred |
5 | All | Discuss new volunteer job descriptions and drafting induction process with Elisa and/or Kathy. Ad for new volunteers: https://docs.google.com/document/d/11UyRF3dL8c_pfs1Oz tbp2zwRDKFIXKuy2ILGLEaxOhA/edit?usp=sharing | Done |
6 p> | All | Done Ref #12. | |
7 | Skye | Assist Elisa wit h uploading links from TR receipts - with assistance from Lance in GSheet | Ongoing td> |
8 | Robin | Email cardholders with outstanding transactions (column Q) | Done |
9 | Contact BLN so FCM can use Kristi’s Coding to apply to 2020/ 21 transactions | Done | |
10 p> | All | Ongoin g | |
11< /p> | Suzie | Follow up on New Membership form with defun ct bank details which result in bank charges when payment of membership fee is attempted. | Done |
Skye |
Reply to Malcolm’s Email - Doc debit car d, Xero and G sheet | D one | |
13 | Skye | Reply YES to Coral re sending future Bank Australia Statements to FCM | Done |
New Action Tasks< /b>
Who | Task | Status | |
1 | Robi n | Update Membership f orm on dte.coop with updated Form in Sharepoint - see Webmail email 1/4/21 from Troy | |
2 | Elisa | Request Troy(Robin) Add I an H AGM Questions and Answers to Sharepoint and (DTE website) where AGM Re ports are held | |
3 | Elisa< /span> | File emails re Accoun ting Issues | |
4 | Robin | Send Email to all Cardho lders without FY21 Transactions re Shift to GDrive and not using Dropbox an ymore | |
5 | Skye | Advise missing team members of their individual Highlighted Items in Action Tasks | td> |
6 | Lance | Distribute Volunteer Ad in various DTE Channels with assis tance from Robin (“Active” ; Facebook; Blog; website; Member Email- Troy) span> |
Meeting closed: 12:28
Fincom Meeting N otes
FINCOM MEETING via Zoom
Wednesday 31st March 2021, 11:00am
Attendees: Skye Lance Suz ie Robin Elisa (brief Kathy)
Apologies:
< b>Chair: Robin
Minutes: Skye
< b>AGENDA:
BUSINESS:
FinCom Inbox - Inbox
Action Task Progress
< table>
Who
Task
Status
1
Kathy
keep OC spreadsheet updated
https://docs.google.com/spread
sheets/d/1aMX_q26pXTMsa0EkSQ61LUgh-lNJDN428r7YLDZWb5Y/edit?usp=sharing
Liaise with John R & Peter T re technical difficulties in adding link to data.dte
Deferred
2
< span style="font-weight: 400;">Robin
Contact cardholders advising them of the GDrive of GDrive f older as replacement for Dropbox folder.
In process
3
Kathy
Emailed TBT
re her AGM questions and still awaiting response.
(May need referr
al to Board.)
deferre d
4 p>
Suzie
< span style="font-weight: 400;">Listen to recording of FCM mtg 3 Mar. Add d iscussion points and any new action tasks to 3 March minutes.
< /td>deferred
5
All
Discuss new volunteer job descriptions and drafting induction process with Elisa and/or Kathy.
Ad for new volunteers:
https://docs.google.com/document/d/11UyRF3dL8c_pfs1O ztbp2zwRDKFIXKuy2ILGLEaxOhA/edit?usp=sharing
Ad wr itten
Please open link and add your comments
6
All
Read before next meeting : Malcolm’s email re Xero, Gsheets & Debit cards. (To be reviewed & ; discussed next meeting. May complement our induction process for new vol unteers.)
Ongoing
10
< /td>Skye
Assist Elisa with uploading links from TR receip ts
Ongoing
New Action Ta sks
Who | Task | Status | |
1 | Robin | Email cardholde rs with outstanding transactions (column Q) | Current |
2 | Elisa | Contact BLN s o FCM can use Kristi’s Coding to apply to 2020/21 transactions < /td> | Outstanding |
3 | All | Look at Terms of Reference draft. Prepare to finalise at next FCM m eeting | Outstanding |
4 | Suzie |
| Pendin g |
| Robin | New Folder created for incoming statements from Aust Bank from Coral | Done |
Skye td> | Reply to Malcolm’s Email - Doc de bit card, Xero and G sheet | Pending | |
7 | Skye td> | Reply to Coral re Bank Statements being forwarded to FCM | Pending |
Factory/Workshop - GDoc
Finalise Terms of Reference Document at this Mee ting Ongoing work required with Highlight in Green all agree wording - with FMC member comments on the side bar of highlighted wording in main do cument
Meeting closed: 12:13 b>
Fincom Meeting N otes
Attendees: Skye Robin Elisa
Apologies: Lance
Chair: Elisa
Minutes: Skye/Elisa
Email Inbox
Action task pro gress
Request for Monthly Reports from X ero from Malcolm [EB]
Newbie Resources o n G-Drive [SF]
Adding Non-Member Cardhol ders to dte.coop so they can access their profile and in FCM issue [RM]
Terms of Reference - GD oc
Factory/Workshop GDoc [regular]
For future discussion: clarif y confusion in webmail folder use.
Notable areas of overlap: Bills/BLN/Our Accounting Issues.
Unclear use: Our Accounting Issues, Our Admin, Our Ge neral.
Superfolders needed: Villages ( perhaps). Possibly others.
Rename folde rs for Our Accounting Issues/-Admin/-General?
“Do Not Delete any Email” Rule -
Except autoreply from Bendigo Bank responding to FCM Auto “Reply t o Monthly Statement Available”. These can be deleted.
Spam should not be deleted but moved to the ‘Spam’ folder. p>
Who | Task | < p dir="ltr">Status | |
1 | Robin | Update Membership form on dte.coop with updated Form in Sharepoint - see Webmail email 1/4/21 from Troy | <
td>|
2 | Elisa | Request Troy(Robin) Add Ian H AGM Que stions and Answers to Sharepoint and (DTE website) where AGM Reports are he ld | Pending |
3 | Elisa | File emails re Account ing Issues | Done |
4 | Robin | Send Email to all Cardholders without FY21 Transactions re Shift to GDrive and not using Dro pbox anymore | Pending Gdrive steps Mon 6pm |
5 | Skye | Advise missing team members of their individual Highlighted Items in Action Tasks | Pending |
6 | Lance | Distribu te Volunteer Ad in various DTE Channels with assistance from Robin (“Active ” ; Facebook; Blog; website; Member Email- Troy) | I n progress |
Who | Older Tasks from Previous Weeks | Status | |
7 | Kathy | De ferred | |
8 | Kathy | Await response from TBT re emailed AGM questions.
| deferred td> |
9 | Suzie | < p dir="ltr">Listen to recording of FCM mtg 3 Mar. Add discussion points an d any new action tasks to 3 March minutes. | defer red |
10 | Skye < /td> | Assist Elisa with uploading links from TR receipts - w ith assistance from Lance in GSheet | In Progress< /p> |
11 | All | <
td>In Progress |
Who | Task | Status< /p> | |
1 | Robin |
Reply to Craig’s email with instructions on uploading rece ipts to GDrive (for his now-retrieved FYE2020 receipts) | |
2 | Skye | Email TBT re Kristi’s 26-11-2020 email, requesting copy of Auditor’ s Report (We need a copy of the report too) [cc: BLN] | tr> |
3 | Skye | Request Malcolm re-send his email from OC re request for monthly Xer
o reports. [cc: OCmail] | |
4 | Skye | Email FinCom members details of steps developed for:
|
p>
This item was last seen on Agenda 31 March. Was discussed briefly but unclear whether a reply was sent. Currently beyond FinCom’s volunteer capacity. Original email could not be located. Original sender was Malco lm for OC. Skye to request Malcolm resend email so we can reply properly.
Skye and Lance developing new resources, teaching how to upload, rename and link receipts using GDrive and GSheet. To be reviewed next meeting before sharing with members.
Adding Cardholders who are not members to d te.coop so they can access their profile and in FCM issue [Robin] - DEFERRE D
Skye to chair; Elisa to minute next meetin g.
Meeting closed: 12:49pm