Below is the 2021 budget and explanation of the services ICT use
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A draft ICT budget for FYE2021 was initially developed and considered by our team of volunteers on 15-Jan-2021 and only recently have I received sufficient response from our team to now submit it as a funding application to the Organising Committee.
For the record, ICT is not a committee, rather, ICT is a workgroup of volunteers that collaborate on various ICT projects, similar to the General Meeting workgroup and 4ArtSake.
The ICT function within DTE is actually serviced by multiple independent teams of volunteers. Therefore, I can only speak to the ICT teams I work within.
Most of the ongoing activities of the ICT workgroup are maintaining current systems to support around 200 volunteers (mostly active members) that currently use these services and systems. Normally, when Moulamein ConFest is held, the number of volunteers we support is around 460 volunteers throughout the year.
Over the last 12 months, the ICT workgroup has scaled back services procured, ceased capital investment and infrastructure development projects and moved to more economical infrastructure hosting solutions which is evident in the significant reduction in its annual budget.
As per your email, please find attached an accurate ICT budget for FYE2021.
For financial periods 1-6 (Jul-2020 to Dec-2020) the budget figures (in blue) represent actual ICT expenses incurred to date. This information along with the previous financial year’s ICT budget enabled us to accurately project the second half of this financial year.
The attached FYE2021 ICT Budget total of $11,100 represents a 65% reduction on the previous year’s budget of $32,000.
This budget obviously excludes any ICT costs directly related to ConFest/ConFab gatherings
This budget does not allow for any equipment repairs or replacements nor infrastructure expansions. Any such requirements would therefore need to be applied for separately if required.
Recently two critical pieces of equipment failed on the cooperative’s Moulamein property from suspected heat damage. This has disrupted internet and telephony communications for that property. Our team of volunteers are currently working on a proposal to replace the failed equipment and also a solution to the root cause of overheating so as to prevent the issue reoccurring with the replacement equipment. Another proposal separate to the attached ICT Budget will soon be presented to the OC after the team has formed consensus on the technical solutions.
It is our proposal to apply for the full financial year budget ($11,100) and then immediately return $5,655.91 to the DTE Investment Account as this amount ($5,655.91) was the closing balance of the bank account at 30 June 2020 being residual of budgets applied from previous financial year’s appropriations which is usually returned at the financial year end.
This effectively means that the ICT workgroup is seeking $5,444.09 ($11,100 less $5,655.91) for the remainder of FYE2021.
Moving forward, members of the ICT workgroup are keen to continue donating their professional skills and experience to the cooperative notwithstanding challenges the current pandemic presents and resultant austerity measures adopted by the cooperative.
A provisional FYE2022 ICT Budget valued at $9,600 has also been developed and we expect to present that budget application to the OC in early June 2021.
Regards,
Troy
The budget is below
FYE2021 ICT Budget
|
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
Est 2021 |
Est 2022 |
|
Bank Fees |
2.52 |
8.74 |
2.37 |
4.54 |
4.59 |
17.37 |
6.69 |
7.38 |
7.16 |
7.95 |
8.52 |
9.18 |
87.02 |
87.02 |
|
Bank Fees |
2.52 |
8.74 |
2.37 |
4.54 |
4.59 |
17.37 |
6.69 |
7.38 |
7.16 |
7.95 |
8.52 |
9.18 |
87.02 |
87.02 |
|
ICT Software & Subscription Services |
2,416.50 |
567.98 |
246.84 |
279.53 |
280.97 |
206.85 |
331.67 |
869.94 |
920.46 |
750.93 |
480.83 |
80.54 |
7,433.03 |
6,001.00 |
|
3CX Software Maintenance |
|
|
|
|
|
|
|
|
420.00 |
|
|
|
420.00 |
420.00 |
|
Amazon Web Services |
118.38 |
117.87 |
39.80 |
|
|
|
|
|
|
|
|
|
276.05 |
|
|
BackupAssist Maintenance |
|
|
|
|
|
|
96.00 |
|
|
|
|
|
96.00 |
96.00 |
|
Cloudflare Subscription |
7.03 |
7.00 |
6.94 |
7.10 |
6.89 |
6.69 |
6.94 |
6.93 |
6.91 |
6.91 |
6.88 |
6.88 |
83.10 |
83.10 |
|
CloudHQ Subscription |
|
|
|
|
|
|
|
450.00 |
|
|
|
|
450.00 |
450.00 |
|
cPanel Digital Certificate |
|
210.08 |
|
|
|
|
|
|
|
|
|
|
210.08 |
210.08 |
|
cPanel Software Subscription |
47.98 |
46.22 |
44.95 |
46.47 |
47.12 |
44.91 |
46.28 |
45.99 |
45.95 |
46.12 |
46.06 |
45.88 |
553.93 |
553.93 |
|
DNSfilter Subscription |
29.08 |
28.02 |
27.15 |
27.96 |
28.56 |
27.25 |
28.00 |
27.82 |
27.79 |
27.90 |
27.89 |
27.78 |
335.20 |
335.20 |
|
Doodle Subscription |
|
|
|
|
70.40 |
|
|
|
|
|
|
|
70.40 |
|
|
Domain Name Registrations |
|
|
|
|
|
|
26.45 |
211.20 |
|
|
|
|
237.65 |
237.65 |
|
Dropbox Subscription |
30.79 |
30.79 |
|
|
|
|
|
|
|
|
|
|
61.58 |
|
|
Joomla CMS Extensions |
|
|
|
|
|
|
|
|
|
|
400.00 |
|
400.00 |
400.00 |
|
RDPGuard Software Maintenance |
|
|
|
70.00 |
|
|
|
|
|
70.00 |
|
|
140.00 |
140.00 |
|
Smartsheet Subscription |
128.00 |
128.00 |
128.00 |
128.00 |
128.00 |
128.00 |
128.00 |
128.00 |
|
|
|
|
1,024.00 |
|
|
Servers Australia Co-location |
2,055.24 |
|
|
|
|
|
|
|
|
|
|
|
2,055.24 |
2,055.24 |
|
Zoho Subscription |
|
|
|
|
|
|
|
|
|
600.00 |
|
|
600.00 |
600.00 |
|
Zoom Subscription |
|
|
|
|
|
|
|
|
419.80 |
|
|
|
419.80 |
419.80 |
|
Telephone & Internet |
249.00 |
249.00 |
249.00 |
249.50 |
249.25 |
254.25 |
250.00 |
250.17 |
250.36 |
250.59 |
250.77 |
251.02 |
3,002.91 |
3,002.91 |
|
MyNetFone (Moulamein) |
20.00 |
20.00 |
20.00 |
20.50 |
20.25 |
25.25 |
21.00 |
21.17 |
21.36 |
21.59 |
21.77 |
22.02 |
254.91 |
254.91 |
|
Optus (Moulamein) |
199.00 |
199.00 |
199.00 |
199.00 |
199.00 |
199.00 |
199.00 |
199.00 |
199.00 |
199.00 |
199.00 |
199.00 |
2,388.00 |
2,388.00 |
|
Telstra (Moulamein) |
30.00 |
30.00 |
30.00 |
30.00 |
30.00 |
30.00 |
30.00 |
30.00 |
30.00 |
30.00 |
30.00 |
30.00 |
360.00 |
360.00 |
|
Subtotal 2,668.02 825.72 498.21 533.57 534.81 478.47 588.36 1,127.49 1,177.98 1,009.47 740.12 340.74 10,522.96 |
9,090.93 |
|||||||||||||
|
Cumulative Subtotal |
2,668.02 |
3,493.74 |
3,991.95 |
4,525.52 |
5,060.33 |
5,538.80 |
6,127.16 |
7,254.65 |
8,432.63 |
9,442.10 |
10,182.22 |
10,522.96 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
ForEx Contingency (≈5%) |
577.04 |
509.07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Grand Total |
11,100.00 |
9,600.00 |
Note blue figures represent actual expenses to date.
Note services in red have been cancelled. Therefore the projected 2022 ICT Budget is $9,600.
Services cancelled from previous financial year include: Microsoft Azrure ($7,657), Amazon Web Services ($2,787) & Survey Gizmo ($2,903)
Explanation of services and where they are used to mentioned below
Bendigo Bank Fees - Bendigo Bank - Website
3CX Software Maintenance - Telephone Service - Website
AnyDesk Software Maintenance - - Website
Cloudflare Subscription - Cloudfare - Website
cPanel Digital Certificate - Interface to your Server - Website
cPanel Software Subscription - Interface to your Server - Website
DNSfilter - Subscription - Website
Domain Name Registrations - Registrations of the following domains.............
Joomla CMS Extensions - Newsletter, Calendar, Form components of confest.org.au and dte.coop - Website
RDPGuard Software Maintenance - Server Security - Website
Servers Australia Co-location - Servers - Website
Zoho Subscription - Chat Bot providing Community and Ticket Support on confest.org.au and dte.coop - Website
Zoom Subscription - Zoom Meeting room subscription - Website
MyNetFone - Telephone & Internet - (Moulamein) - Website
Optus - Telephone & Internet - (Moulamein) - Website
Telstra - Telephone & Internet - (Moulamein) - 360.00 - Website
Discontinued
Smartsheet Subscription -
Doodle Subscription -
Dropbox Subscription -
Amazon Web Services -