Board Meeting Guidelines

Meeting Room

The draft minutes for the next meeting along with all previous Board minutes can be found at the Library

Preparing the Minutes  

Before Meeting

1. Click on this link BD Template
2. Then select "File" and "Make a Copy" of the template to BD Minutes Folder
3. Rename File Name "YYYYMMDD BD Minutes"
4. Close "BD Draft Minutes Please Copy" file
5. Follow instructions in red on "YYYMMDD BD Minutes"
6. Copy/Paste MBC's to "YYYYMMDD BD Minutes
7. Copy/Paste Budgets to "YYYYMMDD BD Minutes
8. Copy/Paste from this link the Agenda Items  to "YYYYMMDD BD Minutes"
9. Copy/Paste Correspondence to "YYYYMMDD BD Minutes"

During Meeting

1. Minute the Meeting
2. At end of meeting ask attendees to look over the draft minutes and suggest corrections/omissions

Post Meeting

1. Present Draft to next Board Meeting
2. When approved remove "Draft" from file name and header
3. Download as a PDF
4. Upload PDF to Library/minutes/board Folder in the appropriate year ending

Roles
* Chairperson
* Minute Keeper
* Chat Moderator

* Attendance

MEETING AGENDA

Timeline
 * Record Time Started
 * Welcome to Country
 * Appoint Chairperson, 
 * Appoint Minute Keeper 
 * Appoint Chat Moderator
 * Capture Attendance - Voice Check copied to chat for minutes
 * Minutes approved - Share link to any outstanding minutes - Check Here
 * Matters arriving the Minutes
 * Correspondence 
 * Budgets Applications 
 * Payments
 * Proposed Motions
 * Carried Resolutions
 * Next Meeting
 * Time Ended