Board Meeting Guidelines

Meeting Room

The draft minutes for the next meeting along with all previous Board minutes can be found at the Library

Preparing the Minutes  

Before Meeting

1. Save a copy of the BD Template into the BD Minutes Folder  - Path /DTE/Meetings/bd
   1. Note - Doing a straight "Save a Copy" saves it to the correct folder
2. Rename Template - "YYYYMMDD BD Draft Minutes"
3. Follow instructions on "YYYMMDD BD Draft Minutes"
4. Copy/Paste Agenda Items to "YYYYMMDD BD Draft Minutes"
5. Copy/Paste Budgets to "YYYYMMDD CC Draft Minutes"
6. Copy/Paste MBC's to "YYYYMMDD CC Draft Minutes"

During Meeting

1. Minute the Meeting
2. At end of meeting ask attendees to look over the draft minutes and suggest corrections/omissions

Post Meeting

1. Present Draft to next Board Meeting
2. When approved remove "Draft" from file name and header
3. Download as a PDF
4. Upload PDF to Library/minutes/board Folder in the appropriate year ending

Roles
* Chairperson
* Minute Keeper
* Chat Moderator

* Attendance

MEETING AGENDA

Timeline
 * Record Time Started
 * Welcome to Country
 * Appoint Chairperson, 
 * Appoint Minute Keeper 
 * Appoint Chat Moderator
 * Capture Attendance - Voice Check copied to chat for minutes
 * Minutes approved - Share link to any outstanding minutes - Check Here
 * Matters arriving the Minutes
 * Correspondence 
 * Budgets Applications 
 * Payments
 * Proposed Motions
 * Carried Resolutions
 * Next Meeting
 * Time Ended