Events Calendar
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 16 December 2020 - 11am
Attendees: Lance, Skye, Suzi, Kathy, Elisa, Robin
Apologies:
Minutes: Robin
AGENDA:
FinCom - Inbox
Suzie - Access to two accounts - No change to status yet
Skye - Terms of Reference
Robin - Terms of Reference
Elisa - Terms of Reference - What we take on or not?
FACTORY / WORKSHOP GDoc
- Rest of meeting dedicated to Workshop
https://docs.google.com/document/d/1k6mkTa65rd47M8m355nND791uHst3xhFJhRN0tkkhos/edit?usp=sharin
Terms of reference
- Ver 1 - Opening Version - Link
- Ver 1 - Early Version References - Link
- Ver 2 - Current proposed Melody PDF - Link
Kathy -
- does not set any financial policies
- Took on too much
- Shouldn't gather peoples receipts
- More concerned about the item being t-shirts when it was meant to be a marquee
- Ongoing Contracts - decision of the board
- Individuals running off to the Bookkeeper and Auditor and changing things after the agreement with FCM/Service Providers
Elisa
- We process receipts to get them to the bookkeeper
- Can we validate the receipts?
- Link to Terms of Reference ? Ask Melody for latest
- Whose responsibility is validation??????
- Ask Melody validation process
- Rules show OC does its own books 1 month after FYE
- Rules show CC does its own books 1 month after the Gathering
- ****Ongoing contracts
- Time was the enemy of validation, too much other stuff to do
Suzie H
- Reading TOR
- ****Moving transactions
Skye F
- The same as Kathy
- Don't take on the legwork
- Re example of marquee which isn’t in an application
- Validation crew - need flexibility - exclude rules from TOR, not a FCM thing
Lance
- Validating receipts, we simply verify
- Common Board Functions -
- FCM shouldn’t decide valid or not
Robin
- Terms of reference - just work the doc based on conversation
- Validation is it item by item match or thematic
Zoom Room
Meeting ID: 236 280 3699
Passcode: 123456
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MEETING AGENDA
Generally our meetings run to the same agenda
Roles
* Chairperson
* Minute Keeper
* Chat Moderator
Timeline
* Each standing committee has its own agenda
* ConFest Committee
* Organising Committee
* Board