Minute Keeper Procedure 

Prepare Minutes  

• Minute Templates & Instructions
  
  • Choose applicable template for;
    • ConFest Committee
    • Organising Committee
    • Board
    • SGM
    • AGM 
    •  

For Resolutions Record 

• The Motion 
• The Mover of the motion 

• Seconded by 
• Amendment to the motion (if required)  
• Accepted / Not Accepted.  PBM passed by majority, PBC passed by consensus.   

If a vote has a close count, record the numbers of those for and against.  

After minutes are typed 

• Upload draft copy to data.dte.org.au  & dte.coop. Email draft to David Cruise  

After minutes are ratified  

• Adjust minute heading to Confirmed and record date when ratified.  

• Upload draft copy to data.dte.org.au or dte.coop & email draft to David Cruise  

Etiquette  

• It is disrespectful to correct the minute taker via shared email platforms.  Adjustments to minutes are to be done at the following meeting when being ratified.   
• People who criticise the minutes and minute taker in an unconstructive manner are directed to type them next time.  
• Prioritise properly framed motions and business matters  before general discussions 

More References

University of Western Australia - How to write and Take Minutes