Fincom Meeting Notes

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FINCOM MEETING via Zoom

Wednesday 16 December 2020 - 11am 

 

Attendees: Lance, Skye, Suzi, Kathy, Elisa, Robin

Apologies:

Minutes: Robin

 

AGENDA:

FinCom  -  Inbox

Suzie - Access to two accounts - No change to status yet

Skye - Terms of Reference

Robin - Terms of Reference

Elisa - Terms of Reference - What we take on or not?

 

FACTORY / WORKSHOP GDoc 

• Rest of meeting dedicated to Workshop

https://docs.google.com/document/d/1k6mkTa65rd47M8m355nND791uHst3xhFJhRN0tkkhos/edit?usp=sharin

 

Terms of reference

• Ver 1 - Opening Version - Link
• Ver 1 - Early Version References - Link
• Ver 2 - Current proposed Melody PDF - Link

 

Kathy - 

• does not set any financial policies
• Took on too much
• Shouldn't gather peoples receipts
• More concerned about the item being t-shirts when it was meant to be a marquee
• Ongoing Contracts - decision of the board
• Individuals running off to the Bookkeeper and Auditor and changing things after the agreement with FCM/Service Providers

 

Elisa

• We process receipts to get them to the bookkeeper
• Can we validate the receipts?
• Link to Terms of Reference ?  Ask Melody for latest
• Whose responsibility is validation??????
• Ask Melody validation process
• Rules show OC does its own books 1 month after FYE
• Rules show CC does its own books 1 month after the Gathering
• ****Ongoing contracts
• Time was the enemy of validation, too much other stuff to do

 

Suzie H

• Reading TOR
• ****Moving transactions

 

Skye F

• The same as Kathy
• Don't take on the legwork
• Re example of marquee which isn’t in an application 
• Validation crew - need flexibility - exclude rules from TOR, not a FCM thing

 

Lance

• Validating receipts, we simply verify
• Common Board Functions - 
• FCM shouldn’t decide valid or not

 

Robin 

• Terms of reference - just work the doc based on conversation
• Validation is it item by item match or thematic

Zoom Room
Meeting ID: 236 280 3699
Passcode: 123456
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• +64 9 884 6780 New Zealand 

MEETING AGENDA

Generally our meetings run to the same agenda 

Roles

 * Chairperson

 * Minute Keeper

 * Chat Moderator



Timeline

 * Each standing committee has its own agenda

 * ConFest Committee

 * Organising Committee

 * Board