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Fincom Weekly Meeting
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 20 January 2021, 11:00am
Attendees: Robin, Suzie, Kathy, Elisa, Lance, Skye
Apologies:
Chair: Robin
Minutes: Elisa
AGENDA:
- Email Inbox
- Budget estimate for SGM appropriations (urgent)
- Access to restricted accounts
- Develop draft Terms of Reference [SF]
- Keeping public OC spreadsheet updated
BUSINESS:
FinCom Inbox - Inbox
- FinCom budget - see below
- Invoices from TBT - Four invoices received, due end of January. For audit, AGM, election and Xero subscription. Discussion on which of these are FinCom’s responsibility, and whether FinCom should simply pay all TBT invoices regardless of who incurred the expense.
Action: Elisa to edit and send Skye’s FYI email to OC and Board, showing TBT expenses.
Action: Skye to pay all four TBT invoices from FinCom account.
Budget Estimate for Appropriations
To be submitted as an independent appropriation motion.
Action: Skye to email Trevor Pitt with expected completion date for appropriation draft.
Action: Skye and Lance to draft budget estimates for SGM appropriation.
Access to Restricted Accounts
Elisa has spoken with both holders of restricted-access accounts. Both account holders have agreed to share access to their Gsheets with all FinCom members who have signed the FinCom Code of Conduct. They both reiterate their willingness to answer any reasonable questions about their expenditure, so long as it is done with due process.
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Heated exchange followed.
Elisa and Lance left the meeting and returned when tone had cooled. Kathy left the meeting.
No minutes available for this period.
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Draft Terms of Reference (a part of Factory/Workshop - GDoc)
We seem to have a lot of draft documents
- Lance’s draft - Sorry this link is dead
- Skye’s draft - Link
Let’s keep it on one document.
Action: Lance to copy his draft into the common document (Skye’s draft).
Action: Everyone to read Skye’s and Lance’s drafts and leave comments.
Meeting closed: 12:58pm
Zoom Room
Meeting ID: 236 280 3699
Passcode: 123456
Dial by your location
• +61 3 7018 2005 Australia
• +61 7 3185 3730 Australia
• +61 8 6119 3900 Australia
• +61 8 7150 1149 Australia
• +61 2 8015 6011 Australia
• +64 3 659 0603 New Zealand
• +64 4 886 0026 New Zealand
• +64 9 884 6780 New Zealand
MEETING AGENDA
Generally our meetings run to the same agenda
Roles
* Chairperson
* Minute Keeper
* Chat Moderator
Timeline
* Each standing committee has its own agenda
* ConFest Committee
* Organising Committee
* Board