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Fincom Weekly Meeting
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 31st March 2021, 11:00am
Attendees: Skye Lance Suzie Robin Elisa (brief Kathy)
Apologies:
Chair: Robin
Minutes: Skye
AGENDA:
- Email Inbox
- Action task progress
- Coding -
- Budget codes - lots of work last year and BLN
- Expense Codes - Elisa liaising with Kristi
- Terms of Reference - GDoc (Urgent)
- Factory/Workshop - GDoc (Stuff we still need to work on) [regular]
- 2019/20 leger 1248 discrepancy RESOLVED
- Request for Monthly Reports from Xero - FCM Volunteers needed to assist with essential FCM tasks before additional tasks can be handled by dwindling current volunteers
BUSINESS:
FinCom Inbox - Inbox
Action Task Progress
|
Who |
Task |
Status |
|
|
1 |
Kathy |
keep OC spreadsheet updated Liaise with John R & Peter T re technical difficulties in adding link to data.dte |
Deferred |
|
2 |
Robin |
Contact cardholders advising them of the GDrive of GDrive folder as replacement for Dropbox folder. |
In process |
|
3 |
Kathy |
Emailed TBT re her AGM questions and still awaiting response. |
deferred |
|
4 |
Suzie |
Listen to recording of FCM mtg 3 Mar. Add discussion points and any new action tasks to 3 March minutes. |
deferred |
|
5 |
All |
Discuss new volunteer job descriptions and drafting induction process with Elisa and/or Kathy. Ad for new volunteers: https://docs.google.com/document/d/11UyRF3dL8c_pfs1Oztbp2zwRDKFIXKuy2ILGLEaxOhA/edit?usp=sharing |
Ad written Please open link and add your comments |
|
6 |
All |
Read before next meeting: Malcolm’s email re Xero, Gsheets & Debit cards. (To be reviewed & discussed next meeting. May complement our induction process for new volunteers.) |
Ongoing |
|
10 |
Skye |
Assist Elisa with uploading links from TR receipts |
Ongoing |
New Action Tasks
|
Who |
Task |
Status |
|
|
1 |
Robin |
Email cardholders with outstanding transactions (column Q) |
Current |
|
2 |
Elisa |
Contact BLN so FCM can use Kristi’s Coding to apply to 2020/21 transactions |
Outstanding |
|
3 |
All |
Look at Terms of Reference draft. Prepare to finalise at next FCM meeting |
Outstanding |
|
4 |
Suzie |
Follow up on New Membership form with defunct bank details which result in bank charges when payment of membership fee is attempted. |
Pending |
|
5 |
Robin |
New Folder created for incoming statements from Aust Bank from Coral |
Done |
|
6 |
Skye |
Reply to Malcolm’s Email - Doc debit card, Xero and G sheet |
Pending |
|
7 |
Skye |
Reply to Coral re Bank Statements being forwarded to FCM |
Pending |
Factory/Workshop - GDoc
Finalise Terms of Reference Document at this Meeting Ongoing work required with Highlight in Green all agree wording - with FMC member comments on the side bar of highlighted wording in main document
Meeting closed: 12:13
Zoom Room
Meeting ID: 236 280 3699
Passcode: 123456
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MEETING AGENDA
Generally our meetings run to the same agenda
Roles
* Chairperson
* Minute Keeper
* Chat Moderator
Timeline
* Each standing committee has its own agenda
* ConFest Committee
* Organising Committee
* Board