Events Calendar
|
|
|
|
|
|
||||
| By Year | By Month | By Week | Today | Search | Jump to month | ||||
|
|
|||||||||
Fincom Weekly Meeting
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 7th April 2021, 11:00am
Attendees: Lance Elisa Skye & L8r Robin :)
Apologies: Suzie
Chair: Elisa
Minutes: Skye
Meeting Officially Opened @ 11:11
AGENDA:
- Email Inbox
- UPWORK CHARGE [RM]
- Action task progress
- Terms of Reference - GDoc (Urgent)
- Factory/Workshop GDoc [regular]
BUSINESS:
FinCom Inbox - Inbox
- New Action Tasks for new emails below 1. M’shp Form 2. AGM Q’s
- 3 actioned emails filed in FCM folders
- Other Older Emails need filing in Folders - Deferred to future meeting
Upwork Charge
- Robin to arrange repayment of mistaken charge
Action Task Progress
|
Who |
Task |
Status |
|
|
1 |
Kathy |
keep OC spreadsheet updated Liaise with John R & Peter T re technical difficulties in adding link to data.dte |
Deferred |
|
2 |
Robin |
Contact cardholders advising them of the GDrive of GDrive folder as replacement for Dropbox folder. |
Done |
|
3 |
Kathy |
Emailed TBT re her AGM questions and still awaiting response. |
deferred |
|
4 |
Suzie |
Listen to recording of FCM mtg 3 Mar. Add discussion points and any new action tasks to 3 March minutes. |
deferred |
|
5 |
All |
Discuss new volunteer job descriptions and drafting induction process with Elisa and/or Kathy. Ad for new volunteers: https://docs.google.com/document/d/11UyRF3dL8c_pfs1Oztbp2zwRDKFIXKuy2ILGLEaxOhA/edit?usp=sharing |
Done |
|
6 |
All |
Malcolm’s email re Xero, Gsheets & Debit cards. (To be reviewed & discussed next meeting. May complement our induction process for new volunteers.) |
Done Ref #12. |
|
7 |
Skye |
Assist Elisa with uploading links from TR receipts - with assistance from Lance in GSheet |
Ongoing |
|
8 |
Robin |
Email cardholders with outstanding transactions (column Q) |
Done |
|
9 |
Elisa |
Contact BLN so FCM can use Kristi’s Coding to apply to 2020/21 transactions |
Done |
|
10 |
All |
Look at Terms of Reference draft, highlighting wording that all agree on - coding colours at top to clarify |
Ongoing |
|
11 |
Suzie |
Follow up on New Membership form with defunct bank details which result in bank charges when payment of membership fee is attempted. |
Done |
|
12 |
Skye |
Reply to Malcolm’s Email - Doc debit card, Xero and G sheet |
Done |
|
13 |
Skye |
Reply YES to Coral re sending future Bank Australia Statements to FCM |
Done |
New Action Tasks
|
Who |
Task |
Status |
|
|
1 |
Robin |
Update Membership form on dte.coop with updated Form in Sharepoint - see Webmail email 1/4/21 from Troy |
|
|
2 |
Elisa |
Request Troy(Robin) Add Ian H AGM Questions and Answers to Sharepoint and (DTE website) where AGM Reports are held |
|
|
3 |
Elisa |
File emails re Accounting Issues |
|
|
4 |
Robin |
Send Email to all Cardholders without FY21 Transactions re Shift to GDrive and not using Dropbox anymore |
|
|
5 |
Skye |
Advise missing team members of their individual Highlighted Items in Action Tasks |
|
|
6 |
Lance |
Distribute Volunteer Ad in various DTE Channels with assistance from Robin (“Active” ; Facebook; Blog; website; Member Email- Troy) |
Factory/Workshop - GDoc
Meeting closed: 12:28
Zoom Room
Meeting ID: 236 280 3699
Passcode: 123456
Dial by your location
• +61 3 7018 2005 Australia
• +61 7 3185 3730 Australia
• +61 8 6119 3900 Australia
• +61 8 7150 1149 Australia
• +61 2 8015 6011 Australia
• +64 3 659 0603 New Zealand
• +64 4 886 0026 New Zealand
• +64 9 884 6780 New Zealand
MEETING AGENDA
Generally our meetings run to the same agenda
Roles
* Chairperson
* Minute Keeper
* Chat Moderator
Timeline
* Each standing committee has its own agenda
* ConFest Committee
* Organising Committee
* Board