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Fincom Weekly Meeting
Fincom Meeting Notes
FINCOM MEETING via Zoom
Wednesday 14th April 2021, 11:00am
Attendees: Skye Robin Elisa
Apologies: Lance
Chair: Elisa
Minutes: Skye/Elisa
AGENDA:
-
Email Inbox
-
Action task progress
-
Request for Monthly Reports from Xero from Malcolm [EB]
-
Newbie Resources on G-Drive [SF]
-
Adding Non-Member Cardholders to dte.coop so they can access their profile and in FCM issue [RM]
-
Terms of Reference - GDoc
-
Factory/Workshop GDoc [regular]
BUSINESS:
FinCom Inbox - Inbox
-
For future discussion: clarify confusion in webmail folder use.
-
Notable areas of overlap: Bills/BLN/Our Accounting Issues.
-
Unclear use: Our Accounting Issues, Our Admin, Our General.
-
Superfolders needed: Villages (perhaps). Possibly others.
-
Rename folders for Our Accounting Issues/-Admin/-General?
-
“Do Not Delete any Email” Rule -
-
Except autoreply from Bendigo Bank responding to FCM Auto “Reply to Monthly Statement Available”. These can be deleted.
-
Spam should not be deleted but moved to the ‘Spam’ folder.
Action Task Progress
|
Who |
Task |
Status |
|
|
1 |
Robin |
Update Membership form on dte.coop with updated Form in Sharepoint - see Webmail email 1/4/21 from Troy |
Done |
|
2 |
Elisa |
Request Troy(Robin) Add Ian H AGM Questions and Answers to Sharepoint and (DTE website) where AGM Reports are held |
Pending |
|
3 |
Elisa |
File emails re Accounting Issues |
Done |
|
4 |
Robin |
Send Email to all Cardholders without FY21 Transactions re Shift to GDrive and not using Dropbox anymore |
Pending Gdrive steps Mon 6pm |
|
5 |
Skye |
Advise missing team members of their individual Highlighted Items in Action Tasks |
Pending |
|
6 |
Lance |
Distribute Volunteer Ad in various DTE Channels with assistance from Robin (“Active” ; Facebook; Blog; website; Member Email- Troy) |
In progress |
|
Who |
Older Tasks from Previous Weeks |
Status |
|
|
7 |
Kathy |
Keep OC spreadsheet updated. Liaise with John R & Peter T re technical difficulties in adding link to data.dte |
Deferred |
|
8 |
Kathy |
Await response from TBT re emailed AGM questions. |
deferred |
|
9 |
Suzie |
Listen to recording of FCM mtg 3 Mar. Add discussion points and any new action tasks to 3 March minutes. |
deferred |
|
10 |
Skye |
Assist Elisa with uploading links from TR receipts - with assistance from Lance in GSheet |
In Progress |
|
11 |
All |
Look at Terms of Reference draft, highlighting wording that all agree on - coding colours at top to clarify |
In Progress |
New Action Tasks
|
Who |
Task |
Status |
|
|
1 |
Robin |
Reply to Craig’s email with instructions on uploading receipts to GDrive (for his now-retrieved FYE2020 receipts) |
|
|
2 |
Skye |
Email TBT re Kristi’s 26-11-2020 email, requesting copy of Auditor’s Report (We need a copy of the report too) [cc: BLN] |
|
|
3 |
Skye |
Request Malcolm re-send his email from OC re request for monthly Xero reports. [cc: OCmail] |
|
|
4 |
Skye |
Email FinCom members details of steps developed for: |
Request for Monthly Xero Reports
-
This item was last seen on Agenda 31 March. Was discussed briefly but unclear whether a reply was sent. Currently beyond FinCom’s volunteer capacity. Original email could not be located. Original sender was Malcolm for OC. Skye to request Malcolm resend email so we can reply properly.
Newbie Resources on G-Drive
-
Skye and Lance developing new resources, teaching how to upload, rename and link receipts using GDrive and GSheet. To be reviewed next meeting before sharing with members.
Adding Non-Member Cardholders to DTE.coop
-
Adding Cardholders who are not members to dte.coop so they can access their profile and in FCM issue [Robin] - DEFERRED
Next Meeting Arrangements
-
Skye to chair; Elisa to minute next meeting.
Meeting closed: 12:49pm
Zoom Room
Meeting ID: 236 280 3699
Passcode: 123456
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• +61 7 3185 3730 Australia
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• +64 4 886 0026 New Zealand
• +64 9 884 6780 New Zealand
MEETING AGENDA
Generally our meetings run to the same agenda
Roles
* Chairperson
* Minute Keeper
* Chat Moderator
Timeline
* Each standing committee has its own agenda
* ConFest Committee
* Organising Committee
* Board