Only when preapproved by the CC are the following reimbursement possible.
Working within the new November 2023 CC reimbursement guidelines, to outline a clear structure for the moderate and appropriate use of DTE funds to facilitate necessary ongoing work on site and clarify how DTE can provide essential financial support for members to cover the costs of attending a working bee .
| City | Distance | Range | Reimbursement | ||
| Melbourne | 386 | 400 | $200 | ||
| Adelaide | 565 | 600 | $300 | ||
| Sydney | 791 | 800 | $400 | ||
| Brisbane | 1496 | 1500 | $700 |
Going Local
| Site | Destination | Distance | Time | |
| Woorooma | Barham | 83.1 | 55 min | |
| Woorooma | Swan Hill | 83.6 | 57 Min | |
| Woorooma | Deniliquin | 94 | 62 Min |
1 / No reimbursement for food or accommodation getting to or from Woorooma or Bylands site for a working bee will be covered by DTE.
2 / The MAXIMUM round trip fuel claim or public transport with receipts for volunteers coming to site for a working bee that DTE will approve will be :- Travelling from :- Victoria $ 200 , South Australia $ 300 , New South Wales $ 400 , Queensland $ 700 . However volunteers on onsite for less than four days may only claim a pro rata rate ie. Two days on site only 50%
3 / On Woorooma or Bylands sites an allowance of a maximum of $12 per person per day for moderately priced food and non alcoholic drinks during the working bee .
4 / When requested by the working bee facilitator to travel more than 70 kilometres off either Woorooma or Bylands site during a working bee to pick up a person, materials or supplies , up to $20 per person allowance for lunch with receipts may be claimed .
5 / To qualify for fuel reimbursement volunteers need to fill in an activity sheet with an average of 4 hours per day overall at a working bee , some days less , other days more hours - depending on individual energy levels on the day , weather conditions etc .
6 / Within 60 days of completion of a Working Bee , a detailed project report including information under the following headings :- completed works with photos , attendees register , first aid , conflict resolution , testimonials and final expenditure to be forwarded on to the Directors and the CC .