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SGM 7th June 2022 Meeting Notice

Tuesday 07 June 2022, 19:30 - 22:30
by Members Secretary

SGM Meeting

Special General Meeting June 7th 2022 Agenda

Down to Earth (Victoria) Co-operative Society Ltd. ABN 77 380 803 219
A Special General Meeting of the Down To Earth (Victoria) Co-operative Society Ltd will be held at 7:30 PM AEST on Tuesday 7th June 2022 Location: Online through Zoom application or https://dte.coop/zoom or

Zoom Meeting Room 
Passcode 123456 (Zoom have changed their procedures, and now require a passcode).

DTE MISSION STATEMENT

“DTE is an independent organisation that facilitates the running of Confest. It fosters participation, enables a safe working model for volunteers & acts in a financially responsible manner to ensure longevity.”

Special General Meeting Agenda

Welcome Acknowledgement of Country Minutes of previous GMs Financial Reports Other Reports Election of Director Motions to be voted on Close

There is one (1) casual vacancy for Board of Directors.
Continuing board members: Elisa Brock, Gary Lasky, Kate Shapiro, Kathy Ernst, Robin MacPherson, Susan Helson
Nominations for 2022 casual vacancy election (updated):
Brian Denham, Lance Nash, Peter Tippett

 page1image29306032  Lance Nash

page1image29304784  Brian Denham
page1image29306448  Peter Tippett

~ Motions ~

Motions for the Special General Meeting Tuesday 7th June 2022

EOFY Clearing accounts
Motion 1. That by the 30th June every financial Year, all unused funds in single signatory accounts are transferred back to the account from which they were originally disbursed and then all remaining funds in the Board and Standing Committee accounts are transferred back to the Bendigo Bank Investment Account.

Explanation:

  1. It will make it easier to see the expenditure for a financial year.

  2. While it is true that Xero can handle account balances carried over to the next financial year, it can equally well handle clearing out accounts at the end of the financial year.

  3. We should be attempting to use Xero in ways which are simpler and easier for members to understand.

  4. It will stop these time-wasting arguments over whether budgets or appropriations were approved for a financial year only or whether it is proper to spend the money in the next financial year.

  5. It will help to ensure money left over from a budget/project is returned and not diverted for other uses.

  6. Appropriations are usually approved at the June SGM which means that the money can be transferred on 1 July.

  7. Budgets requiring transfer of money to single-signatory accounts can be approved by the Standing Committees (OC and CC) or the Board prior to EOFY meaning the money can be transferred on 1 July.

  8. ‘Single Signatory Account’ means an account which requires only one person to authorise spending or transfers i.e. the account used by an individual to make purchases when granted a budget.

Proposed by: Kathy Ernst
Supported by: Suzie Helson, Malcolm Matthews, Lindy Hunt

Board Appropriation
Motion 2. That the board receive an appropriation of $20000 for the financial year ending 30th June 2023, any previous appropriations outstanding are returned or terminated midnight 30th June 2022.

Proposed by: Gary Lasky
Supported by: Suzie Helson, Caryn Kettle, Malcolm Matthewspage3image22828096

Organising Committee Appropriation
Motion 3.That the organising committee (OC) receive an appropriation of $110000 for the financial year ending 30th June 2023, any previous appropriations be returned or terminated midnight 30th June 2022.

Proposed by: Gary Lasky
Supported by: Suzie Helson, Caryn Kettle, Malcolm Matthews

Confest Committee Appropriation
Motion 4. That the confest committee (CC) receive an appropriation of $10000 for the financial year ending 30th June 2023, any previous appropriations be returned or terminated midnight 30th June 2022.

Proposed by: Gary Lasky
Supported by: Suzie Helson, Caryn Kettle, Malcolm Matthews

page1image60630016page1image60633856page1image60626368page1image60624448page1image60634816

page1image60634432page1image60623680

 

~ End of Motions ~

Article

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Location

All meetings start at 7.30pm and are now held online at - New Zoom 

Sometimes additional meetings are also scheduled, please check the meetings list

TUESDAY

Second Tuesday of the month - ICT/Tech Team
Third Tuesday of the month - Media Comms Group Last Tuesday of the month - GSC Governance & Compliance Group

All meetings start at 7.30pm and are now held primarily online via Zoom.
Wednesday
Every Week 11:00 - FinCom
THURSDAY
First Thursday of the month - Board Meeting
Second Thursday of the month - ConFest Committee - Also every week (Thursday) for 16 weeks leading up to the gathering
Last Thursday of the month - Organising Committee
* An OC mtg can be held without notice in the remaining unused portion of a Board Mtg or a ConFest Committee Meeting
* An OC mtg can be called at any time by any member announced on the DTE Message Bank and the Internet.
NON DIGITAL SUNDAY - A Juggle, A Twirl, A Meal, Be entertained, Entertain, or just have a good chat with fellow members
Last Sunday of the month - ConFab - Melbourne - Sydney
MEETING AGENDA
Generally our meetings run to the same agenda
Roles
* Chairperson
* Minute Keeper
* Chat Moderator

Timeline
* Welcome to Country
* Time Started
* Appoint Chairperson, Minute Keeper and Chat Moderator
* Attendance
* Minutes approved
* Matters arriving the Minutes
* Correspondence
* (Board) Motions by Circular
* WHS
* Agenda
* (Board) Activity Points
* Carried Resolutions
* Next Meeting
* Time Ended