CC Meeting Guidelines

Meeting Room

The draft minutes for the next meeting along with all previous ConFest Committee minutes can be found at the Library

Preparing for taking the Minutes

Before Meeting  

1. Click on this link CC Template 
2. Then select "File" and "Make a Copy" of the template to CC Minutes Folder
3. Rename File Name "YYYYMMDD CC Minutes"
4. Close "CC Draft Minutes Please Copy" file
5. Follow instructions in red on "YYYMMDD CC Minutes"
6. Copy/Paste from this link the Agenda Items to "YYYYMMDD CC Minutes"
7. Copy/Paste Budgets to "YYYYMMDD CC Minutes
8. Copy/Paste Correspondence to "YYYYMMDD CC Minutes"

During Meeting

1. Minute the Meeting.
2. Take care to ask for a seconder for every motion.
3. At end of meeting ask attendees to look over the draft minutes and suggest corrections/omissions

Post Meeting

1. Once previous meetings minutes are approved - Save draft as PDF.
2. Link PDF to "Minutes/Motions/Attendance" spreadsheet.
3. Present Draft to next CC Meeting.
4. When approved remove "Draft" from file name and header
5. Download as a PDF
6. Upload PDF to Library/minutes/ConFest Committee Folder in the appropriate year ending

Roles
* Chairperson
* Minute Keeper
* Chat Moderator

* Attendance

MEETING AGENDA

Timeline
 * Record Time Started
 * Welcome to Country
 * Appoint Chairperson, 
 * Appoint Minute Keeper 
 * Appoint Chat Moderator
 * Capture Attendance - Voice Check copied to chat for minutes
 * Minutes approved - Share link to any outstanding minutes - Check Here
 * Matters arriving the Minutes
 * Correspondence 
 * Budgets Applications 
 * Payments
 * Proposed Motions
 * Carried Resolutions
 * Next Meeting
 * Time Ended