Dear Active member
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Call for Director nominations
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Call for motions
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Call for reports to be given at the AGM
Call for Director nominations
As required by DTE rules we are required to advise you there are four full term Directors position to be filled at the next Annual General Meeting (AGM) of the Down To Earth Co-op.
As an active member you are invited to nominate for one of these positions.
This is not a notice for the AGM, you will be sent a meeting notice 14 clear days before the meeting.
The AGM cannot be held until the audit is complete to present the society's Financial Reports for approval.
The Organising Committee has called the AGM 2019/2020 for Sunday 29/11/2020 at 2:00 pm, at a location yet to be determined by the OC.
Enclosed is a copy of the nomination form. Also enclosed is a list of Directors’ and Other Officer’s Responsibilities. This is not an exhaustive list but may serve as a guide. It should also be noted that in addition to the meetings outlined, DTE Director Meetings are held monthly on a Thursday in Melbourne or online via ZOOM https://dte.coop/live.meeting
Please lodge you nomination as early as possible! Before 26/10/2020
Nominations close Sunday 1st November 2020 Nominations are now open for the 4 Director positions
The nomination and the notice referred to in the sub-rule (3) must be lodged at the registered office of the Co-operative at least 28 days before the annual general meeting. This means any nominations delivered in person must be lodged before close of business Friday 30th October. Also note that Covid restrictions require personal and contact details to be recorded for any person attending the TBT office.
You can read the DTE rules and access the Co-operatives Act on the DTE web site http://www.dte.org.au/dterules.html
A scan of the completed nomination form may be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. (preferred)
Nominations may be mailed to TBT,
PO Box 123,
Blackburn, Victoria, 3130
Or lodged in person at the registered office Suite 3, 43 Railway Road,
Blackburn,
Victoria, 3130
Additionally, please email your photo and supporting statement to both This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. . This will assist greatly with collating the notice.
Successful candidates are required to have information about them listed on a publicly accessible government register.
The four Directors whose current 2 year term ends with this AGM are: Robin MacPherson, Mark Rasmussen, Kate Shapiro, Grant Waldram.
The three Directors whose current term continues are: Kathy Ernst, Coral Larke, Troy Reid.
Call for motions
If you are considering putting a motion forward, now is the time to be putting it together.
If you would like a resolution included in this AGM, please send it to This email address is being protected from spambots. You need JavaScript enabled to view it. before the cutoff on Sunday 24 October 2020.
Please note that all motions must have a proposer and at least two supporters and be submitted in writing.
Motions can be submitted as a scanned document which has been signed by all three members. A
motion may also be submitted by all three members emailing separately to advise that they are the proposer or supporter of the motion but all emails must contain the full text of the motion.
Call for reports to be given at the AGM
Groups, facilitators or bodies within DTE wishing to do so are requested to supply a report for presentation to the AGM.
John Reid on behalf of the OC
Technical and other support is available for anyone wishing to nominate, and having difficulty in the current pandemic. Some Directors, other members and volunteers have indicated a willingness to provide assistance. To be connected to any of this support, please email This email address is being protected from spambots. You need JavaScript enabled to view it., or the Directors at This email address is being protected from spambots. You need JavaScript enabled to view it.. If you think you would like any help, please make contact early, as leaving it until late in the procedure may mean that your application does not get processed in time.