Down To Earth SGM 13th June 2023
Agenda
Acknowledgement of Country Minutes of previous GM Financial Reports
Other Reports Motions to be voted on Close
~ Motions ~
Board appropriation
DESCRIPTION: The requested Board appropriation of $20,000 includes $3500 for Association Liability Insurance, $1000 for Secretarial expenses (postage, post box, lodgement fees, etc), $500 memberships, registrations, $5500 legal fees (re Fair Work Commission, incurred but not yet paid) and $10,000 allowance for unpredicted consultants and/or legal advice.
Motion 1: That the Board receives an appropriation of $20,000 for the 2023/2024 financial year.
Proposed by: Kathy Ernst
Supported by: Suzie Helson, Malcolm Matthews
Confest Committee appropriation
DESCRIPTION: The requested ConFest Committee appropriation is $500,000. This is based on the previous budget of 380,000 plus 50,000 for unbudgeted expenses plus 70,000 to cover the crimped Autumn budgets for areas such as first aid, infrastructure, and villages.
Motion 2: That the ConFest Committee receive an appropriation of $500,000 for the financial year 2023/2024 financial year.
Proposed by: Robin Macpherson
Supported by: Kate Shapiro, Jessica Townsend
Organising Committee appropriation
Motion 3: That the OC has an appropriation of $160000.00 for financial year 2023/2024.
Proposed by: Malcolm Matthews
Supported by: Kevin Taylor, Andrew Wilkinson
Details
OC expenses as per attached chart
Property maintenance, vehicle maintenance and other areas that the OC is responsible for Note this includes a budget application of $38000.00 from the Water Crew, ICT $10000 And expenditure for Fuel for last financial year was $12,000.00.
60000.00
100000.00
Rescind Confest budget motions
Motion 4: That all previous motions in place referring to the Confest budget are rescinded from 13th June 2023.
Proposed by: Robin Macpherson
Supported by: Suzie Helson, Lance Nash, Mark Rasmussen
DESCRIPTION: We have on the books an unworkable motion that restricted this past event to $250K, which we all saw was nowhere near enough. We ended up having to spend more than the appropriation for the year. We technically broke our own rules because of this unworkable motion.
Ratification of roles
Motion 5: Coordinator and facilitator roles are to be put up for ratification annually by the relevant committee that being either the Organising Committee or the Confest Committee in July of each year.
Proposed by: Lindy Hunt
Supported by: Melody Braithwaite, John Magor, Malcolm Matthews
Preamble: Now that we have Confest going again it would be of practical use to the members and volunteers to have facilitator roles ratified by the OC or CC. This will enable those who want to, to recommit, or to move on if they have had enough. Ratifying annually will help inform members and volunteers who is the appropriate person to go to with questions or to offer support, and is useful and desirable organisational practise. It may also serve to encourage people to move into these roles or take on an assistant role.
This motion does not preclude any member or volunteer from leaving the role they have taken at any time during the 12 month period if they need to.
It is optimal to have more than one facilitator/ coordinator for each area, so as to share the workload and support each other.
This is not a complete list by any means but merely a starting point for which facilitator/ coordinator should be appointed by which committee.
Organising Committee:
Land management
Vehicle management
Buildings and Containers management Water
ICT
OHS
Confest Committee
First aid Mapping
Fire
Villages Hive/hub Setup/pack down Site Ops Rangers
Front gate
Ticketing
Welcome tent Traffic management Info tent
Cooking circles Loo crew.