Dear Member

• ●  Call for Director nominations

• ●  Call for motions

• ●  Call for reports to be given at the AGM

Call for Director Nominations As required by DTE rules we are required to advise you there are three full term Director positions to be filled at the next Annual General Meeting (AGM) of the Down To Earth Co-op.

Active members are invited to nominate for one of these positions. Only active members may nominate or support a nomination.

This is not the Notice for the AGM, you will be sent a meeting Notice 14 clear days before the meeting.

The AGM cannot be held until the audit is complete to present the society's Financial Reports for approval.

The Organising Committee has called the AGM 2023 for Monday 13/11/2022 at 7:30 pm, at https://dte.coop/zoom.

Enclosed is a copy of the nomination form. Also enclosed is a list of Directors’ and other Officer’s Responsibilities. This is not an exhaustive list but may serve as a guide. It should also be noted that in addition to the meetings outlined, DTE Director Meetings are held monthly, on a Thursday in Melbourne or online via ZOOM.

Please lodge your nomination as early as possible! Nominations close COB Monday 16 October 2023 Nominations are now open for the 3 Director positions

The nomination and the notice referred to in the sub-rule (3) must be lodged at the registered office of the Co-operative at least 28 days before the annual general meeting. This means any nominations delivered in person must be lodged before close of business Monday 16th October. A scan of the completed nomination form, and your supporting

You can read the DTE rules and access the Co-operatives Act on the DTE web site https://dte.coop/rules

statement and photo may be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. (preferred option) Nominations may be mailed to or lodged in person at the registered office

Down to Earth Co-op, c/- AX3, Suite 201, 2 Queen St, Melbourne, Victoria, 3000

Successful candidates are required to have information about them listed on a publicly accessible government register.

The three Directors whose term expires this year are: Brian Denham, Kathy Ernst, Robin MacPherson

The four Directors whose current term continues are:
Suzie Helson, Malcolm Matthews, Lance Nash, Shardae Reid

Call for motions
If you are considering putting a motion forward, now is the time to be putting it together.
If you would like a motion included in this AGM, please send it to This email address is being protected from spambots. You need JavaScript enabled to view it. before the cutoff on Monday 9th October 2023.
Please note that all motions must have a proposer and at least two supporters and be submitted in writing.
Motions can be submitted as a scanned document which has been signed by all three active members. A motion may also be submitted by all three members emailing separately to advise that they are the proposer or supporter of the motion but all emails must contain the full text of the motion.

Only active members may propose or support these motions.
Please note there are extra requirements around Special Resolutions. The CNL and DTE Rules should be consulted to ensure these requirements are fulfilled. It is up to the proposer to see these additional requirements are met.

You may choose to send your motion to both This email address is being protected from spambots. You need JavaScript enabled to view it. and those you seek support from, recommending your supporters 'reply all'. This works best if the motion text is already in the body of the email, not as an attachment.

Call for reports to be given at the AGM

Groups, facilitators or bodies within DTE wishing to do so are requested to supply a report for presentation to the AGM.

Secretary
On behalf of the Co-operative