Induction
Some notes from Elisa.
My guidelines:
Some other notesMy guidelines:
- Email This email address is being protected from spambots. You need JavaScript enabled to view it..
- Title it 'MBC: [content in a few words]' For example, 'MBC: Ratify existing CoC'. This ensures it gets noticed.
- Write your preamble with reasons for the motion, followed by some formula text such as: 'Pursuant to Rule 48.2, I hereby propose the following motion by circulation of documents:'
- Write your motion, indented and in bold text.
- Request replies. Sample text: 'Directors, please indicate your support of, objection to, or abstention from this motion by Reply All.'
Alternately, you have the option of putting up a draft without actually proposing it, but be very clear about that. It can be useful if there's likely to be a lot of to and fro re-drafting it before negotiating something that gets a majority vote. It needs, of course, to be formally proposed before it can be voted on.
As agreed at a recent board meeting, if the motion fails to get majority support before the next meeting, it lapses. You can look up the status of motions by circular here.
- The proposer of a Motion by Circular starts a new email thread with the Subject 'MBC' plus a brief description of the motion;
- The body of the email makes it clear that a Motion by Circular is being proposed and the Motion is clearly defined
- Directors reply with an unambiguous response i.e. YES/SUPPORT or NO/OBJECT/AGAINST or ABSTAIN or similar unambiguous response
- Directors send their email response to all directors by 'reply all'
- The email thread with the Subject 'MBC' is used only for responses i.e. votes or questions/comments relating directly to the approval of the motion
- The subject 'MBC' is used only when proposing a motion by circular i.e. a new email thread is started for follow up discussion on the motion once it is passed and a different subject is used if initiating discussion on a possible motion by circular.
Other things to note about MBCThey expire at the beginning of the following Board MeetingThey require four board members to succeedAn example of a well presented MBC would beEmail Subject[MBC] - Planting more treesEmail BodyHi Board Members,Pursuant to Rule 48.2, I hereby propose the following motion by circulation of documents:"The board agrees to plant more trees"Moved: <Proposer>Directors, please indicate your support of, objection to, or abstention from this motion by Reply All.Best regards,<Proposer>Link to Motion's By Circular - Sheet