Motion
This coming Thursday OC meeting after the CC meeting we can proactive ask the OC to ratify the new finance crew and help define the roles and tasks it has before it.
Agenda Item: The newly formed Finance Committee have met with Little Big Numbers and together are starting to consolidate policies and procedures.
Members are invited to consider the attached documents to support / ratify or offer suggestions on ones that need more work.
Motion: To ratify a new finance crew.
· Tasks are to draft policies and procedures for the OC to authorise and approve.
· To receive and check receipts prior to being sent to the Bookkeeper.
Some Topics as part of this proposal
Enabling the Finance Crew to administer the following email addresses;
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This email address is being protected from spambots. You need JavaScript enabled to view it. - official correspondence
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This email address is being protected from spambots. You need JavaScript enabled to view it. - Workgroup Inbox
Meeting Procedures so far
Facebook - We engage with the members here - DTE Members Page
Meetings - And we have a weekly meeting 6pM Thursday - GDoc
Handling Receipts
We look at ratifying the following documents and begin their distribution as soon as possible
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Instruction - GDoc
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Sharepoint doc (link
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Sheet (Example) - GSheet
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Jsjsj
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Dropbox - DBox
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DropBox (link)
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Personal Receipts - GDoc
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A description of what would be regarded as personal
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This does not mean they are invalid
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There are rules pertaining to what are valid receipts incurred by volunteers and it can include accommodation, travel, food petrol for as long as the point of the time involved was part of a Down To Earth/ConFest requirement.
2019 - GDoc