Minute Keeper Procedure
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Each meeting has slightly different needs by way of responsibility and sometimes even Item agendas
Each Standing committee meetings practise is here
General Meetings
Market Meetings
ConFab Meetings
For Resolutions Record
- The Motion
- The Mover of the motion
- Seconded by
- Amendment to the motion (if required)
- Accepted / Not Accepted. PBM passed by majority, PBC passed by consensus.
If a vote has a close count, record the numbers of those for and against.
After minutes are typed
- Upload draft copy to dte.coop. Email draft to David Cruise
After minutes are ratified
- Adjust minute heading to Confirmed and record date when ratified.
- Upload draft copy to dte.coop & email draft to David Cruise
Etiquette
- It is disrespectful to correct the minute taker via shared email platforms. Adjustments to minutes are to be done at the following meeting when being ratified.
- People who criticise the minutes and minute taker in an unconstructive manner are directed to type them next time.
- Prioritise properly framed motions and business matters before general discussions
More References
University of Western Australia - How to write and Take Minutes